1. Introduction

One2OneMeet (“we”, “our”, “us”) is a technology platform that enables event networking, one-to-one meetings, scheduling, and virtual engagement experiences. We also provide white-label and SaaS-based solutions to event organizers, enterprises, and institutions (“Clients”).

We are committed to safeguarding your personal data and ensuring that it is processed in a lawful, fair, and transparent manner. This Privacy Policy explains how we collect, use, disclose, store, and protect your information when you access or use our platform, including web applications, mobile applications, and related services (collectively, the “Services”).

By accessing or using One2OneMeet, you acknowledge that you have read and understood this Privacy Policy.

2. Scope of This Policy

This Privacy Policy applies to:

• Individuals who register or use the One2OneMeet platform
• Event attendees, speakers, sponsors, and participants
• Clients using our SaaS or white-label platform
• Visitors browsing our website

In cases where a Client (event organizer) provides a separate privacy policy, that policy may govern specific aspects of data collection and usage related to that event.

3. Definitions

For clarity within this policy:

• “Personal Data” means any information that identifies or can be used to identify an individual.
• “Processing” refers to any operation performed on data (collection, storage, use, sharing, deletion, etc.).
• “Data Controller” means the entity that determines how and why personal data is processed.
• “Data Processor” means an entity that processes data on behalf of the controller.
• “Client” refers to event organizers or organizations using One2OneMeet services.

4. Information We Collect

We collect information in the following categories:

4.1 Personal Information Provided by You

• Full name
• Email address
• Phone number
• Company name, job title, and designation
• Profile details such as biography, interests, preferences, and profile images

4.2 Event and Meeting Data

• Event registration details
• Session participation and engagement
• Meeting requests, bookings, and schedules
• Attendance status (checked-in, attended, no-show)
• Communication and interaction data (messages, notes, connections)

4.3 Technical and Usage Data

• IP address
• Device type, browser type, and operating system
• Access times, pages viewed, and interactions
• Log files and diagnostic data

4.4 Cookies and Tracking Technologies

We use cookies, pixels, and similar technologies to:

• Maintain platform functionality
• Store user preferences
• Analyze user behavior and platform performance
• Enhance security

You may control cookies through your browser settings; however, disabling them may impact functionality.

5. How We Collect Information

We collect information through:

• Direct user input (registration forms, profile updates)
• Automated technologies (cookies, analytics tools)
• Client-provided data (event organizers uploading participant data)
• Third-party integrations (if enabled by the user or client)

6. Purpose of Data Processing

We use your data for the following purposes:

6.1 Service Delivery

• To create and manage user accounts
• To facilitate meetings, networking, and event participation
• To enable communication between users

6.2 Personalization

• To tailor content, recommendations, and event experiences
• To improve matchmaking and networking suggestions

6.3 Communication

• To send service-related notifications
• To provide updates, reminders, and announcements
• To respond to inquiries and support requests

6.4 Platform Improvement

• To analyze usage patterns
• To enhance features, performance, and usability

6.5 Security and Compliance

• To detect and prevent fraud, abuse, or unauthorized access
• To enforce our terms and policies
• To comply with legal and regulatory requirements

7. Legal Basis for Processing

Depending on your jurisdiction, we rely on the following legal bases:

• Consent – when you voluntarily provide your data
• Contractual necessity – to provide services you request
• Legitimate interests – to improve, secure, and optimize our platform
• Legal obligations – to comply with applicable laws and regulations

8. Data Sharing and Disclosure

We do not sell your personal data. We may share your information in the following cases:

8.1 Service Providers

We engage trusted third-party vendors for:

• Cloud hosting (e.g., AWS, Google Cloud)
• Analytics services
• Email and communication systems

These providers are bound by contractual obligations to protect your data.

8.2 Event Organizers (Clients)

When you participate in an event:

• Your data may be shared with the event organizer
• The organizer may use your data for event-related purposes, including communication and analytics

8.3 Legal Requirements

We may disclose data if required to:

• Comply with applicable laws or regulations
• Respond to lawful requests from authorities
• Protect rights, property, or safety
• Prevent fraud or misuse

8.4 Business Transfers

In case of a merger, acquisition, or asset sale, your data may be transferred as part of the business assets.

9. International Data Transfers

Your information may be transferred to and processed in countries outside your country of residence.

Although our primary operations are based in Nepal, we may use global cloud infrastructure. Where required, we implement safeguards such as:

• Standard Contractual Clauses (SCCs)
• Data protection agreements
• Secure processing practices

10. Data Retention

We retain personal data only for as long as necessary to:

• Provide services
• Fulfill contractual obligations
• Comply with legal requirements
• Resolve disputes and enforce agreements

Retention periods vary depending on the nature of the data and applicable regulations.

11. Data Security

We implement appropriate technical and organizational measures to protect your data, including:

• Encryption (HTTPS/SSL)
• Secure authentication and access controls
• Role-based permissions
• Regular system monitoring and audits
• Secure cloud infrastructure

However, no system is completely secure, and we cannot guarantee absolute security.

12. Your Rights

Depending on applicable data protection laws, you may have the right to:

• Access your personal data
• Correct or update inaccurate information
• Request deletion of your data
• Restrict or object to processing
• Withdraw consent at any time
• Request data portability

To exercise your rights, contact: [Insert Contact Email]

13. Third-Party Links and Services

Our platform may include links to third-party websites or services. We are not responsible for the privacy practices or content of those third parties.

14. Children’s Privacy

Our services are not intended for individuals under the age of 18 or legal age as per the country. We do not knowingly collect personal data from children. If such data is identified, we will take appropriate steps to delete it.

15. Data Breach Notification

In the event of a data breach, we will:

• Promptly investigate and contain the issue
• Assess risks and impact
• Notify affected users where required
• Comply with applicable legal obligations

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be communicated through:

• Website updates
• Platform notifications
• Email communication (where appropriate)

Continued use of the platform constitutes acceptance of the updated policy.

17. Use by Clients (Event Organizers / White-Label Customers)

17.1 Roles and Responsibilities

• Clients act as Data Controllers
• One2OneMeet acts as a Data Processor

17.2 Client-Controlled Data

Data collected by Clients:

• Is owned and controlled by the Client
• Is subject to the Client’s privacy policy
• May include registration forms and participant data

17.3 Processing of Client Data

We process such data:

• On documented instructions from the Client
• In accordance with contractual agreements
• Only to provide and improve services

17.4 No Direct Relationship with Participants

In many cases, we do not have a direct relationship with event participants. Requests related to data (access, correction, deletion) should be directed to the relevant Client.

17.5 Client Responsibilities

Clients are responsible for:

• Ensuring lawful data collection
• Obtaining user consent
• Providing appropriate privacy notices

17.6 Data Processing Agreements (DPA)

We may enter into DPAs with Clients to define data protection obligations and responsibilities.

18. Governing Law

This Privacy Policy shall be governed by and construed in accordance with the laws of: Nepal

19. Contact Information

For any privacy-related questions or concerns, please contact us:

• Email: one2onemeet@gmail.com
• Website: https://www.one2onemeet.com

20. Acceptance

By using One2OneMeet, you acknowledge that you have read, understood, and agreed to this Privacy Policy and the processing of your data as described herein.